For business owners and operations professionals, finding the right office space is about more than just square footage. It’s about securing a deal that supports your team’s productivity, reflects your company culture, and makes financial sense. With so many options available — from traditional leases to flexible workspaces — knowing how to get the best office space deal can save you time, money, and stress.
Getting a great deal on your office space
Choosing an office space is a significant decision, and it’s one that directly affects your team's experience and your bottom line. But “deal” doesn’t just mean the cheapest option, it means value.
A great office space deal is one that:
Meets your business needs today and in the near future
Provides the right amenities for your team to thrive
This can be hard to assess when you're bombarded with marketing jargon and unclear pricing structures. That’s where guidance from an experienced team like Tally Workspace can make all the difference.
At Tally Workspace, we simplify this by giving our clients a clear, side-by-side comparison of every shortlisted option. We break it down into a CSV format that shows:
Cost per sq ft
Cost per desk
Total monthly cost
This allows you to weigh up the numbers quickly and spot the best value. After viewings, we’ll even update the comparison to reflect revised offers and any incentives, so you know exactly what’s changed and what it means for your decision.
No more guessing. No more spreadsheets pulled together at midnight. Just a simple, clear overview of your options.
Knowing exactly what is included with the office space
Too often, what looks like a bargain upfront ends up costing more than expected. That’s because not all office space listings include the same things.
Here’s what to watch out for when reviewing what’s included:
Are business rates included?
Is the space fully furnished?
What about WiFi and utilities?
Are meeting rooms part of the package, or extra?
Is cleaning and maintenance covered?
We help you identify what’s included, what’s extra, and what’s non-negotiable for your team. Tally Workspace champions transparency. We’ll flag anything that might be misleading so you won’t be caught off guard later down the line.
Contract term: what’s right for you?
Contract length plays a big part in securing a good deal. Landlords and providers tend to offer better rates for longer commitments, but flexibility matters too — especially in a fast-changing business landscape.
Would a shorter-term contract with a break clause be more sensible?
At Tally Workspace, we help you understand the trade-offs and negotiate a deal that aligns with your business plans — whether that’s a rolling monthly agreement or a two-year lease with built-in review points.
Timing is everything
Knowing when to negotiate can give you a serious advantage. For instance:
Landlords may be more open to discounts at the end of a financial quarter
Some providers offer incentives during quieter periods
You can sometimes get a better rate if you’re flexible on move-in dates
We’ll guide you through this timing, using our experience and market insight to help you move at the right moment.
What can Tally Workspace do to get you the best deal?
We take your brief and do the legwork — no more scrolling through endless listings
We liaise directly with providers on your behalf
We’re upfront with venues about your budget and priorities
We push for incentives that matter — like rent-free periods, discounted fit-out costs, or flexible terms
We support you during viewings, help you review proposals, and stay with you through negotiation
Our goal is simple: to help you move into the right office, on the right terms, without hassle.
Red flags that signal a bad office deal
While searching for a great deal, it’s important to spot warning signs. These are some common red flags to avoid:
Hidden costs buried in small print
Prices that exclude VAT, utilities, or service charges
Limited or no flexibility on term length
No clear point of contact for ongoing support
Pushy sales tactics or urgency without good reason
We call these out early in the process so you don’t waste time or get tied into something that doesn’t suit you.
How to prepare before negotiating a deal
To get the best terms, be prepared. Before you begin negotiations, consider:
Your total budget (including extras like internet, insurance, and furniture)
Your ideal move-in date and lease length
The number of desks or square footage you’ll need now — and over the next 12–24 months
Essential features: Do you need breakout space? On-site parking? 24/7 access?
We help you refine your brief so you’re negotiating from a position of clarity — and strength.
Why office space deals are evolving
The market is changing. Flexible and hybrid work models have reshaped demand, and many providers are adapting by offering:
Shorter terms
Plug-and-play solutions
“All-in” pricing models
This shift means businesses have more choice and control. But it also means more complexity. Working with an expert partner helps you cut through the noise and focus on what’s genuinely valuable.
Getting the best office space deal
The right office space supports your business goals, motivates your team, and reflects your brand. But getting the best deal isn’t about luck, it’s about knowing what to look for, when to act, and how to negotiate.
Tally Workspace is here to guide you every step of the way. If you're ready to explore office space deals with expert support, get in touch with our team today.
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