Office Space Calculator
Wondering how much office space your business needs? Our office space calculator helps determine the optimal space required based on your specific business requirements.
Wondering how much office space your business needs? Our office space calculator helps determine the optimal space required based on your specific business requirements.
Calculate the exact amount of space your business needs
Planning for 20% growth means space for 2 additional employees (total: 12 )
Base Space (based on employee size & office type)
Circulation Space (30%)
Total Space Required
Receive a customised report with floor plans and cost estimates based on your requirements.
An office space calculator helps determine the optimal space needed by factoring in various elements of your business.
Different areas of your office serve unique purposes. Understanding these workspace types is crucial for effective office design.
Desk sizes and configurations play a significant role in determining the overall size and layout of an office, as they directly affect how space is allocated and utilised.
In the hybrid work era, meeting rooms have become more essential than ever. According to Coworking Insights , global demand for meeting rooms in flexible office spaces surged by 73% post-pandemic.
1 meeting room per 8–12 employees
Engage in frequent in-person or client meetings, or require dedicated spaces for brainstorming or collaborative sessions
Small rooms for quick catch-ups and larger rooms for group sessions
Regularly review your meeting room booking data. Frequent scheduling conflicts or meetings spilling into common areas may indicate the need for additional spaces.
Breakout spaces have become an essential feature of modern offices - offering employees a place to think, reset, or collaborate away from their desks. They're not just about comfort; when designed well, they support wellbeing, foster creativity, and improve overall productivity.
A good rule of thumb is to allow 15–20 square metres of breakout space for every 10–12 employees. This provides ample room for relaxed seating and circulation, making the space inviting without feeling cramped. Proper sizing ensures the area is genuinely useful - not just decorative.
Variety matters as much as quantity. Smaller teams might share a single, multifunctional breakout area, while larger offices benefit from a range of spaces - quiet corners for solo work, soft-seating zones for informal chats, and standing tables for quick huddles - ideally spread across different parts of the office.
To ensure breakout spaces are used as intended, make them visually and atmospherically distinct from the main workspace. Incorporate softer furnishings, textured materials, biophilic elements, and warmer lighting. These cues help signal a mental and physical shift, encouraging people to slow down, connect, or recharge.
Whether you're setting up in a managed building or designing your own standalone HQ, choosing between a shared reception and a DIY approach isn't just about aesthetics - it's about cost, control, and customer experience.
Many flexible offices and managed buildings offer a shared front-of-house service. This includes staffed reception desks, digital visitor check-ins, mail handling, and sometimes even concierge services. The main advantage? Cost efficiency. You avoid the salary, training, and ongoing operational costs of a dedicated team - often saving tens of thousands annually. For businesses with fluctuating footfall or smaller teams, this setup offers polish without the commitment, allowing internal space to be used more productively.
Running your own reception gives you complete control over the guest experience. You can tailor everything from the staff greeting and interior design to digital signage and even scent! First impressions matter! However, this comes at a cost - both in staffing and space allocation. You'll need to manage logistics, invest in design, and ensure it stays aligned with your evolving workplace strategy.
If your brand depends on high-touch interactions or frequent client visits, a dedicated reception may be worth the investment. If operational efficiency and scalability are key, a shared setup provides flexibility and professionalism without tying up resources.
Efficient circulation is essential for a productive office environment, affecting both the user experience and your bottom line.
Long corridors, awkward angles, or poorly placed meeting rooms can eat into usable space. Since offices are typically priced per square foot, these inefficiencies can significantly inflate your costs - especially in high-rent areas like London. If you're looking for space that works harder for your budget, find office spaces with efficient, high-performing floorplates that align with your team's needs.
Smart circulation design makes the office feel natural to navigate. It separates busy zones from quiet ones, shortens walking routes, and uses layout cues - like lighting or flooring - guides people instinctively. Whether you're fitting out a new space or reassessing your current one, getting the flow right improves day-to-day experience and can have a big impact on your bottom line.
Office space is often a company's second-biggest expense after salaries. Getting the size right is essential - too small, and your team suffers; too big, and you waste money.
Whether you're looking for office space in London, Bristol office space, Manchester offices, or Birmingham office solutions , our calculator helps you find the perfect fit for your growing team.
It's a fast, practical way to make informed decisions and avoid costly missteps.
Smart planning is about more than desks and square metres. As office needs evolve, it's the hidden variables - the ones rarely considered upfront - that often define whether a space truly works. From circulation inefficiencies to underutilised zones and future-proofing blind spots, discover what most companies miss in our comprehensive
It's easy to focus on the number of desks or meeting rooms but have you considered how people move between them?
Poorly designed circulation routes (long corridors, awkward angles, or bottlenecks) don't just frustrate staff; they eat into your usable floor area.
Since offices are leased per square foot, wasted circulation space can significantly inflate your costs. A layout that looks spacious but lacks flow can become an expensive mistake.
Most office plans begin with an office space checklist: desks, meeting rooms, storage. But overly prescriptive zoning often leads to rigid spaces that don't flex with daily rhythms.
The most effective offices include transitional or "in-between" spaces - soft areas between departments, touchdown zones, or unbookable corners where spontaneous conversations and thinking time naturally occur. These overlooked spaces often become the most used - and the most appreciated.
Many businesses plan for today's team size, not tomorrow's. But growth rarely follows a neat line - and downsizing isn't uncommon either.
If your lease or fit-out is too rigid, you risk outgrowing your space - or overpaying for space you no longer need.
Building flexibility into your plan, whether through modular furniture, multi-use rooms, or this may alter your decision on whether to choose a leased, serviced or managed office to help mitigate future disruption and expense.
Get answers to common questions about office space planning.