The demand for flexible arrangements continues to grow, and businesses are responding by upgrading their tools, systems, and processes so that employees can feel supported — no matter where they work.
Operating a distributed team calls for thoughtful decisions about remote work software, office equipment, and digital infrastructure.
A robust approach keeps everyone aligned, engaged, and prepared to make quick progress on shared goals.
We’ve done the legwork, tried and tested dozens of essential remote work tools and strategies, to help you find the tools you and your team need to succeed.
What are remote working tools?
Remote working tools include a broad range of technologies, software, and digital services that make remote collaboration simpler.
These tools support daily tasks such as managing projects, communicating in real time, tracking performance, and storing data securely.
Key purposes served by remote work tools include:
Communication and collaboration: Channels for discussions, video calls, and file-sharing systems that maintain alignment within your team.
Project management: Dashboards for planning tasks, deadlines, responsibilities, and progress tracking.
Human Resources and payroll: Platforms for simplifying onboarding, managing payroll, and overseeing employee welfare.
Workspace management: Solutions that help teams book physical meeting rooms or desks on a flexible, on-demand basis.
Accounting and administration: Tools for handling invoices, taxes, expenses, and other financial tasks seamlessly from any location.
What software to use for remote work?
Remote work software covers a range of categories, including HR administration, payroll, collaboration apps, and accounting solutions.
Each one addresses a specific operational need that contributes to a streamlined, location-agnostic workflow.
Here are a few we’ve loved:
1. Charlie HR (for HR admin)
Charlie HR is a cloud-based remote work system built to simplify HR tasks for small businesses.
It offers features for onboarding, performance reviews, time-off tracking, and secure data storage.
This gives managers a bird’s-eye view of employee availability and ensures compliance with essential regulations.
It’s also a cost-effective choice, making it easier to focus on both company goals and employee wellbeing.
2. Xero (for accounting)
Xero is widely recognised for streamlining the financial side of running a business.
From handling invoices to payroll tasks, it’s built to keep you in control of every pound spent or earned.
Xero’s simple interface and integration with HMRC make tax submissions more straightforward, reducing stress and saving time.
Whether you’re a sole trader or running a medium-sized enterprise, this remote work software ensures you can track your finances from anywhere.
3. Tally Workspace (for workspace flexibility)
Of course we had to mention Tally!
When it comes to bridging the gap between remote and on-site work, TallyWorkspace is an essential piece of the puzzle.
It’s an online platform that allows you and your team to book remote-friendly working spaces — whether it’s a hot desk, a meeting room, or a private office.
A flexible monthly subscription can help you avoid the long-term overheads of renting office space, while still keeping your team connected in person whenever it suits.
You can pause the service whenever you like, making it ideal for companies that anticipate shifting work patterns.
4. Happy Monday (for project management and hiring)
Happy Monday simplifies the search for new talent and helps you keep projects on track.
By posting job openings through one platform, you can reach multiple job boards simultaneously.
This saves time and improves the chances of finding the right candidate for your remote team.
Happy Monday also makes it easier to manage ongoing projects and monitor team activity, ensuring tasks remain visible and deadlines stay in check.
5. Gusto (for payroll)
Gusto offers an easy way to automate and simplify your payroll processes.
Designed with an intuitive interface, Gusto integrates payroll, benefits, and HR support into a single system.
It takes the hassle out of complex tasks like calculating wages, deducting taxes, and setting up employee benefits.
When you’re coordinating across multiple time zones and managing staff from various locations, Gusto reduces confusion and frees up headspace to focus on growth.
6. Slack (for real-time communication)
Slack remains a powerhouse for connecting remote teams.
Its channels provide a crisp way to organise conversations by project, department, or topic.
You can share files, jump on quick calls, and collaborate asynchronously so that no one falls behind.
It’s also easy to bring external partners or clients into dedicated channels to collaborate securely.
Slack’s search functionality means you can find past conversations and documents quickly — no more lost messages in endless email chains.
What technology is needed for remote work?
Selecting the right technology is crucial.
A well-chosen remote work system ensures your employees can perform effectively from any corner of the world.
Consider the following technology pillars when building your remote setup:
High-speed internet connection: A stable broadband or fibre connection is the backbone of all remote activities. Spotty internet disrupts workflows and causes frustration, so an investment in reliable internet pays off quickly.
VPN and cybersecurity measures: VPNs keep data secure, especially if employees work from public WiFi hotspots. Multi-factor authentication and robust password management further protect sensitive files.
Cloud-based file storage: Systems like Google Drive, Dropbox, or OneDrive allow employees to share, view, and edit documents without clogging up email inboxes. Keeping everything in the cloud is safer, more efficient, and scalable.
Video conferencing platforms: Tools like Zoom, Google Meet, or Microsoft Teams are essential for hosting presentations, workshops, and daily stand-ups. Clear video and audio quality keep remote conversations engaging.
Collaboration suites: Office suites (e.g., Microsoft 365 or Google Workspace) combine spreadsheets, docs, email, and calendars, offering integrated solutions that facilitate group tasks and reduce admin overhead.
Project management dashboards: Having a universal overview of tasks, milestones, and team member responsibilities is more important than ever. Tools such as Trello, Asana, Notion, or Monday.com (not the same as Happy Monday) help you delegate tasks, set deadlines, and visualise progress in real time.
Automation software: Automating repetitive tasks like invoicing, data entry, or email sequencing can save countless hours. Platforms like Zapier or Make (formerly Integromat) let you link various apps and automate workflows without advanced coding skills.
Remote desktop tools: In certain situations, teams need to access work computers or servers from anywhere. Apps like TeamViewer or AnyDesk allow people to control devices remotely, making it easier to support colleagues or troubleshoot technical issues.
What equipment do you need to work remotely from home?
The equipment for remote work at home goes beyond a laptop and mobile phone.
An effective setup preserves comfort, prevents injuries, and promotes productivity:
Ergonomic chair and desk: Prolonged sitting without proper support strains the back and neck. An adjustable chair and a desk at the correct height reduce fatigue and help your team maintain health over time.
Computer or laptop with adequate specs: Running multiple applications and video conferencing software can be resource-intensive. Investing in devices that meet these needs ensures smoother performance.
Noise-cancelling headphones or headset: Clear audio matters in virtual meetings. Noise-cancelling features also help employees concentrate, especially in shared living spaces.
Proper lighting and webcam setup: Good lighting helps team members appear more professional on calls, boosting engagement and clarity. A decent webcam ensures high-resolution video, reflecting well on your brand when speaking with clients.
Monitor or dual screens: Reviewing spreadsheets, graphic designs, or multiple tabs is easier on larger or dual screens. Giving your team the chance to expand their screen space can significantly increase efficiency.
Keyboard and mouse designed for comfort: Devices that support natural hand and wrist positions reduce the risk of repetitive strain injuries. They’re a valuable investment for team members working long hours at their desks.
Backup power and surge protectors: Power outages or surges can lead to data loss or hardware damage. Having basic surge protectors, uninterruptible power supply (UPS) units, or portable power banks helps keep systems running.
Other essentials for remote work success
Working across different locations and time zones can feel challenging, yet the right approach transforms potential stumbling blocks into comfortable daily routines.
Having robust software is only one piece of the puzzle; maintaining well-being, fostering strong communication habits, and promoting a culture of continuous learning are just as vital.
Clear expectations and policies
Set guidelines on expected working hours, response times, and meeting etiquette.
Remote work is flexible, but clarity over deadlines and communication norms builds accountability.
Regular check-ins
Short daily or weekly syncs keep your team cohesive and ensure tasks stay on track.
Video calls promote stronger personal connections, which are especially important when people don’t see each other in person as often.
Well-being and burnout prevention
Remote workers can become isolated if they rarely leave their home office.
Offering mental health resources, encouraging breaks, and suggesting rotating in-person meet-ups are simple but impactful approaches.
Flexibility around physical workspace location also makes a difference — something Tally Workspace is built to help with.
Ongoing training
New tools and processes mean a learning curve for team members.
Sharing tutorials, hosting Q&A sessions, or creating a knowledge base helps everyone adapt and encourages consistent use of newly adopted platforms.
Remote working tools are just part of the puzzle
Establishing a frictionless remote working environment comes down to carefully chosen tools, supportive leadership, and a culture that embraces innovation.
When every area of the business can operate without geographical barriers, employees stay focused and confident — no matter how scattered the team might seem on a map.
By combining robust technology with well-planned desk setups, clear communication channels, and thoughtful well-being measures, you create a people-first workplace that delivers consistent quality from anywhere.
The future of work is evolving rapidly, but a remote setup that’s agile, secure, and genuinely supportive helps you stay ahead of the curve.
With the right balance of digital systems and real-world connections, your team can thrive and excel, no matter where they call “the office”.
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